What is FOIP?
The Alberta Freedom of Information and Protection of Privacy Act, also known as the FOIP Act, is a Provincial Legislation that applies to all public bodies in Alberta, including the Municipal District of Bonnyville. The goal of the FOIP Act is to balance individuals’ right to privacy with the public’s right to access information and records in possession of the municipality. The FOIP Act controls the way the M.D. may collect personal information from individuals, how that information can be used, and how that information can be disclosed to others.
Requesting Information Under the FOIP Act
The FOIP Act allows members of the public to request information from records under control of municipalities. Before submitting a FOIP Request, please review the Frequently Asked Questions section below.
To make a request, complete the Request to Access Information Form and submit it to the M.D., along with payment (if applicable).
Please note that a Request to Access Information Form is not considered submitted until both the completed form and payment, if applicable, are received by the FOIP Coordinator.
If you have any questions, you can contact the FOIP Coordinator:
780-826-3171 EXT. 2062
Frequently Asked Questions
When an individual or corporate entity requests access to general information contained in records held by the M.D. It is all information that is recorded in any form that is created by the M.D. to conduct its programs and services. Examples of such requests include:
- An insurance company requesting access to a fire investigation report;
- A member of the public requesting access to information related to a development permit on properties not owned by them;
- An interest group requesting access to information about expenditures.
When an individual requests access to personal information about themselves. Examples of such requests include:
- Home or business address
- Home or business telephone number
- Race, nationality or ethnic origin
- Religious or political beliefs or associations
- Marital or family status
- Identifying number referring to the specific individual
- Educational, financial, employment, or criminal history
- Anyone else’s opinion
- The individual’s personal views or opinions unless such views or opinions are about someone else.
A single request that is processed more than once at predetermined time intervals over a period of up to two years.
What is the fee for a FOIP request?
- General Request: Initial application fee of $25 payable at the time of the FOIP request. You will be notified of any further fees before processing begins. If the total cost of processing the request is more than $150, you will be required to provide a 50% deposit, with the balance of payment to be provided upon release of the records.
- Personal Request: No application fee; however if processing costs exceed $10, you will be notified of the fees incurred.
- Continuing Request: Initial application fee of $50 payable at the time of the FOIP request. You will be notified of any further fees incurred as information becomes available.
How can the fee be paid for a FOIP request?
The application fee can be provided via cash, cheque or money order payable to the MD of Bonnyville and mailed to:
Municipal District of Bonnyville No. 87
Bonnyville, AB T9N 2J7
or via in-person payment at the front counter of the Main Administration Office located at 4905-50 Avenue, Bonnyville, AB.
When an individual requests access to personal information about a person other than themselves, the requesting party must have permission from the other individual to do so. Proof of permission must be provided (ie. Guardianship or Trustee Order, Power of Attorney, or Authorization of Representative and Affidavit of Witness Form.
Under the FOIP Act, the M.D. is required to respond to your request within 30 calendar days, to inform you of the following:
- If the information cannot be released, and an explanation
- If the information can be released in whole or with redacted portions
- Whether an extension to the deadline is required.
- The 30-day deadline may be extended if large volumes or records are involved, or third parties need to be consulted.
You may contact the Office of the Information and Privacy Commissioner of Alberta (OIPC) to review the decision(s) related to your request. The request must be submitted to the OIPC within 60 days of a decision being made by the M.D.